Privacy Policy for Spanish Point Boat Club
Last Updated: July 2026
Spanish Point Boat Club (“the Club,” “we,” “us,” or “our”) is committed to protecting the privacy and personal information of our members, guests, and website visitors. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information in accordance with the Bermuda Personal Information Protection Act (PIPA).
1. Information We Collect
We only collect personal information that is necessary for the legitimate operations of the Club. This includes:
- Identity & Contact Data: Name, physical address, email address, phone number, and membership status.
- Financial Data: Payment details for annual membership dues, slipway/dock fees, or function hall rentals.
- Usage & Technical Data: IP addresses, browser types, and website interaction metrics collected via cookies when you browse our website.
2. How We Use Your Information
In alignment with PIPA’s principles of proportionality and specification, your data is used strictly to:
- Manage your club membership, register boat details, and process administrative requests.
- Facilitate private bookings and contracts for the Hall & Function Rental.
- Send essential club notices, newsletters, and upcoming event schedules.
- Maintain the security and integrity of our physical clubhouse and digital platforms.
3. Legal Basis for Processing
We process personal information under the following PIPA frameworks:
- Consent: Where you have explicitly agreed (e.g., subscribing to event updates).
- Contractual Necessity: Necessary to fulfill our obligations to you (e.g., processing a hall rental or managing active membership access).
- Legitimate Interests: For the secure, efficient management and community operations of the Club.
4. Information Sharing and Overseas Transfers
The Club does not sell, rent, or trade your personal information. We only share data with third-party service providers (such as website hosting, secure payment processors, or email management tools) bound by strict confidentiality requirements. If any personal information is transferred or stored outside of Bermuda, we ensure that appropriate safeguards are in place to match the protection levels required under PIPA.
5. Data Security and Retention
We implement robust technical and organizational security measures to prevent unauthorized access, alteration, or disclosure of your data. We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, or to satisfy legal, accounting, and statutory reporting requirements.
6. Your Rights Under PIPA
As an individual in Bermuda, you hold specific rights regarding your personal information under PIPA, including:
- Right of Access: The right to request a copy of the personal information we hold about you.
- Right to Rectification: The right to request that we correct inaccurate or incomplete data.
- Right to Erasure: The right to request the deletion of your data when it is no longer required for legitimate operations.
- Right to Object/Withdraw Consent: The right to object to processing or withdraw your consent at any time.
7. Contact Information
If you have any questions about this Privacy Policy, wish to exercise your rights, or have a concern regarding how your data is handled, please contact our designated Privacy Officer at:
Spanish Point Boat Club
1 Spanish Point Road, Pembroke, Bermuda HM 01
Email: info@spanishpointboatclub.com
Phone: 444-295-1030